Getting The Most Out Of A Big Meeting!

Getting The Most Out Of A Big Meeting!

Whatever the business is, there are this some basic do’s and don’ts you should definitely be aware of while in a meeting.

Here are some tips to ace your meetings:


Before the meeting:

Always be prepared. Before you go to a meeting, make sure that you have prepared all the things you’ll need in the meeting.

  1. Review the subject.

When it comes to meetings, consider both the speaker and the subject matter. Set a goal for what you’d expect in the meeting as well as the thing you wanted to learn. Make sure you attend wide conference events like addresses and persons.

  1. Orient yourself.

Get yourself familiarized with the meeting so you don’t get lost during the event.  Missing important information or showing up late are some things you should avoid, for it builds a bad impression. The first impression lasts, as they say.

  1. Know your colleagues.

The people whom you are going to be with at the meeting is just as important as the event itself. It’s good to connect with your peers, new prospects, it is also good to touch base with the customers in the meeting. Reach out to them to let them know you’ll be both in attendance.

  1. Lighten up your gears.

To help you keep away from your stress, make sure you’ve taken care of these things:

  • Keep your phone and laptop chargers with you.

You are going to have a big part of your day on your devices, don’t get disturbed with drained batteries.

  • Business cards.

Pack enough business cards. Make sure you have some business cards on hand and a stash in your luggage. You don’t have any idea how many people you are going to meet.

  • Bring all the materials you need. It will be more efficient and effective if you can provide a walkthrough on the spot.


When you are in the meeting:

There are only a few additional things to keep in mind to help you make the most of your time during the meeting.

  1. Registering early.

The last thing you might want to happen to you during the meeting is being stuck at the registration desk. Register as early as possible so you can minimize your time standing in lines and maximize your time learning and meeting new people.

  1. Connect.

Nothing beats a face-to-face interaction. This is a great time and opportunity to address any issues before you get a cancellation call. Talk through a high-level concern that your customer might have and then set a follow-up time after the meeting. Listen for upsell opportunities.

  1. Participate in conversations.

Most meetings do have a dedicated hashtag. During the event, make sure you’re tagging your tweets and Instagram posts properly. Striking up a conversation online is a great way to reach out to someone you’re interested in meeting, but haven’t encountered in person yet.


After the meeting:

  1. Keep track of the information you have.

Gather all the information you had from your customers and prospects. Transferring them to your CRM is the best way to keep your records safe.

  1. Follow-up.

Connecting with people you met during the conference is best done in the days immediately following your return. Send follow-up notes. Make sure your follow-ups are appropriately tailored to what you discussed — another reason you’ll want to organize your notes.



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